Monitoring and controlling project work takes place throughout the project and in order to master these processes you need cost-cutting skills that help you gather, analyse, organize, and communicate information.
You will also need to employ a problem solving skills such as stakeholder management and decision making skills.
You will want to keep the following list of cross cutting skills in mind as you read the rest of this series of articles:
Questions in the monitoring and controlling process group account for 25% of the exam. So although there when many questions about the tools, techniques, and outputs, there will also be quite a few to have to do with the cross cutting skills listed above.
This process uses information from the project management plan and the performance reports and compares the two.
Direct and Manage project work is the process of tracking, reviewing, and regulating the progress to meet the performance objectives defined in the project management plan.
To make a start, I will look at the differences between monitoring, and controlling.
When monitoring project work, you are performing the following activities:
When controlling the work, you are:
Monitor. Collect project performance data with respect to a plan, produced performance measures, and reports and disseminate performance information.
Control. Comparing actual performance with planned performance, analyzing variances, assessing trends to affect process improvements, evaluating possible alternatives, and recommending appropriate corrective action as needed.
You will note that many of the actions above take place in other processes such as “monitor and control project risks”, “report performance”, and other control processes.
You may consider monitor and control project work as the parent process to most of the other monitoring and control processes.
Where does the information you are monitoring come from? The following diagram explains this: